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Executive Administrative Assistant

Req. #:  14142
Department: Customer Experience, Retail & Improvement
Location: Montreal, QC CA
Job Status: Permanent Full-time
Grade:  05
Category: Customer Service/Back Office
Description:

To be successful in this role, the incumbent must provide complete secretarial services and diversified complex administrative and administration-related support that requires in depth understanding of corporate activities and practices to Vice-Presidents.

  • Prepares/composes/translates letters, prepares/maintains reports, reads mail and highlights action or important items and attaches relevant files or information for review.
  • Sets up, prepares and/or maintains confidential files, records, reports and budgets.
  • Compiles and maintains information. Performs various searches and draft reports.
  • Handles travel and other arrangements, as required.
  • Processes/manages expenses related to travel and budget activities.
  • Maintains superior's agenda.
  • Provides Committees with support with regards to their administrative responsibilities. Coordinates the logistics of meetings.
  • Coordinates, establishes and maintains various departmental administrative standards with other Administrative Assistants. Makes process improvement recommendations.
  • May organize special departmental activities or act as a key resource in projects related to administrative issues.
  • Performs other related activities, as assigned, in support of departmental and/or corporate objectives.
  • Identifies, implements and maintains controls to mitigate financial and operational risks. Ensures compliance with regulatory requirements and internal policies.

REQUIREMENTS

  • DEC in office systems, administration or other relevant training.
  • Minimum of five (5) years experience in a similar position.
  • Excellent understanding of Microsoft Office suite (Word, Excel and PowerPoint).
  • Strong organization, management, priority setting and multitasking skills.
  • Demonstrates professionalism, resourcefulness and independence.
  • Fluent in French and English, both orally and in writing (ease with spelling, proofreading, punctuation and grammar).

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Confidentiality of personal information
The personal information gathered on this website is considered strictly confidential and will be used exclusively for recruitment purposes by the Human Resources department at The Standard Life Assurance Company of Canada. Under no circumstances will this information be used for other purposes or forwarded to a third party without the candidate’s authorization.





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