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Executive Administrative Assistant

Req. #:  14641
Department: Corporate Finance
Location: Montreal, QC CA
Job Status: Permanent Full-time
Grade:  05
Category: Administrative Support/General Services
Description:

Reporting to the Vice President, Corporate Finance the Administrative Assistant must provide complete secretarial services and diversified complex administrative support, which requires in-depth understanding of corporate activities and practices.

  • Prepares/composes/translates letters, prepares/maintains reports, reads mail and highlights action or important items and attaches relevant files or information for review.
  • Sets up, prepares and/or maintains confidential files, records, reports and budgets.
  • Compiles and maintains information. Performs various searches and draft reports.
  • Handles travel and other arrangements, as required.
  • Processes/manages expenses related to travel and budget activities.
  • Coordinates superior’s agenda.
  • Provides Committees with support with regards to their administrative responsibilities. Coordinates  meeting logistics and printed material.
  • Coordinates, establishes and maintains various departmental administrative standards with other Administrative Assistants. Makes process improvement recommendations.
  • May organize special departmental activitites and act as a key resource in projects related to administrative issues.
  • Manages supplies for the department.
  • Performs other related activities, as assigned, in support of departmental and/or corporate objectives.

REQUIREMENTS

  • DEC in office systems, administration or other relevant training.
  • Minimum of 5 years experience in a similar position.
  • Fluent in French and English, written and spoken (ease with spelling, proofreading, punctuation and grammar).
  • Excellent understanding of Microsoft Office suite (Word, Excel, Power point, Adobe).
  • Ability to be flexible despite changing priorities, to be self-motivated and to take initiative.
  • Ability to maintain accuracy and provide special attention to detail.
  • Ability to plan and organize work efficiently and effectively.
  • Ability to work independently and in a team environment where mutual support is essential - service oriented attitude.
  • Recognized ability to exercise sound judgment.
  • Demonstrates professionalism, resourcefulness and independence.

Standard Life Canada is committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process please let us know. 

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The personal information gathered on this website is considered strictly confidential and will be used exclusively for recruitment purposes by the Human Resources department at The Standard Life Assurance Company of Canada. Under no circumstances will this information be used for other purposes or forwarded to a third party without the candidate’s authorization.





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